Stay Organized, Efficient & Scalable
The construction industry is said to be one of the most paper-intensive industries in the world. You are aware that every project creates a significant amount of paperwork. Every business process prior to, during and after completion of a project also requires the creation of more documents. Content management solutions, such as document management, workflow automation and forms allow construction companies like yours to limit printed documents. In addition, content management facilitates the flow of information throughout your organization reducing duplicate information and additional overhead.
Our Content Management applications allow you to scan in paper documents, import, convert and save existing digital files into a standard format. Thus your project stakeholders have access to the most up-to-date project files anytime and anywhere. With our forms solutions, you can generate standard and custom forms such as invoices, checks and project documents. And, you can incorporate them into the company’s document management processes. With digital documents and forms, there are no more overloaded file cabinets, unnecessary storage expenses and loss of business-critical data. In addition, your organization will no longer lose, misfile or duplicate information.
The use of document management and forms supports the implementation of automated digital workflows. Whether document or event driven, automated workflows represent a significant savings in both time and money for your organization. Furthermore you immediately eliminate duplicate labor, manual processing and delays resulting from misdirected documents and overlooked approvals.
With our eCMS Content Management applications, you can take immediate control of your documents and processes to stay organized, efficient and scalable. You can also be confident that your company’s business processes support compliance, limit risks, and optimize internal and external communications while your resources are managed efficiently and effectively.
True content management applications ensure ongoing interconnectivity between your field and office. eCMS Content Management applications help you collect, modify, disseminate and store of mission-critical documents with easy-to-use, simple tools during your daily operations. By reducing paperwork, duplicated data entry and associated errors, you can enjoy increased cost savings and improved efficiency.
The eCMS Data Capture and Imaging Upload applications capture single or large volume documents from digital, print (OCR) and handwritten (ICR) sources with the ability to recognize documents based on its “fingerprint” (OMR). It also enables the automated assignment of categories and sub-categories, completion of indexes and coding tables, and the import of configured data points into the eCMS database. Processes verify and associate large volumes of documents and archive them with comprehensive indexing and categorization configurations which is another benefit of this application.
The eCMS content or document management application allows for document check-in and check-out with full revision history and published and unpublished versions. As a result, altered content is not visible until authorized, and detailed history can identify who has read which revision of a document and when. In addition, the application allows the creation of documents from context sensitive user-defined templates. Content created this way will be placed in the correct folder automatically ensuring consistent filing of documents in the eCMS system. Our Content Management application works with any type of document, file and image, including BIM content.
Along with document management solutions, the eCMS Workflow application is a timesaving solution for your entire company as it defines the business process where documents or information follow a specific processing route. The paper trail that currently streams through most companies represents a manual workflow process, which can be automated using the Workflow application. An electronic (imaged) document travels via your company’s computer network to any one person, group of individuals or departments. This is determined by your organization’s policies, eliminating document cycle breakdown. With Archival, important documents can be indexed and retrieved on demand in support of an audit or any documentation need.
Workflow and Alerts expedite business processes bringing unprecedented value to operational efficiency, regulatory compliance, auditing and financial performance.
In today’s intense regulatory and complex, interconnected business world, you need to establish, standardize and customize business processes. You need to have the ability to alter these on demand so they can be repeatable and meet the regulatory and business demands. Workflow enables the design and execution of business process workflows regardless of business function.
The Workflow application documents the established business processes. You can also route documents with task listings and visual diagrams for ongoing auditing and review purposes. Alerts further enhance this functionality by notifying users of specific conditions and events as they occur. You can enable or disable alerts, change thresholds for alerts, and you can configure emails to be sent automatically so users receive immediate notification if a critical event occurs.
Workflow and Alerts expedite business processes bringing unprecedented value to operational efficiency, regulatory compliance, auditing and financial performance.
- Process-specific Views
- Pre-defined Task Groups
- Automatic Notification
- Individual or Group Notifications
- Process Diagrams
- Notification Diagrams
- Email Integration
Email is the most popular communication tool in business and contains your critical company data. More than before Email is used to share business-critical content with file attachments where the information is confidential or irreplaceable. As such, it is vital to ensure your company data, including attachments, is stored safely and securely.
Working as an integrated part of your Email infrastructure, the eCMS Email Archiving and Searching application provides an integrated and secure solution. Further, Email Archiving allows for the capture, sharing, archiving and searching of Emails and Email attachments. Emails are captured in an automated process that requires no user intervention. The information is then available to anyone with the right login credentials for recall at any time.
Email can be classified and attached to projects or related contact records automatically. Responses to Emails issued from the Contact Management applications are automatically linked to the original Email. This allows the complete history of correspondence with a contact on a project to be maintained.
- User-defined Filters and Archiving Structure Decides Which Emails and Attachments are held and archived per Various Rules
- Email Ownership is moved from Individual to Company
- Attachments and Emails are stored in a Highly Secure File Structure with User-defined Roles for Accessibility
- Key Elements of the Email Files are stored in Database Tables to allow Easy Searching and Retrieval
- Email is integrated throughout eCMS and All Supporting Applications for Additional Benefits