Year-End Processing

The 2025 Year End Update (Q54) is now available for all Production and Test environments.

The minimum eCMS Release level for (Q54) is 4.2 Fix Pack 3 – Hot Fix 311.
This is the same minimum release level required for the 2025 3^rd Quarter Update (Q53).

The (Q54) update does not require users to be logged out of eCMS. The changes will take effect immediately with the exception to eForms changes. They will need to be restored as usual.

The 2025 Year End Update (Q54) Release Notes document is located on the CGC Portal/Knowledge Center. 

Please review the documentation and schedule installation as soon as possible.

For hosted customers:
Since the (Q54) update can be installed while your users are logged into eCMS. Focusing on Production environments, the Software Delivery Team will be logging onto your production environment in the days to come to install the (Q54) update.

If we discover that your system is not at Hot Fix 311 or higher, we will bring your environment up to HF311 sometime after 5:00pm local time.

If you prefer a specific date/time for these updates or have any questions.
Please submit a ticket, requesting to be contacted by Software Delivery.

For non-hosted/on-premise customers:
Please submit a ticket requesting the installation of 2025 Year End Update (Q54) into your Production / Test environments. 

Following the install of updates and after nightly processing, the updated eCMS Release Level will display in the lower right hand corner of the eCMS menu. Thank you! 

2025 Year-End Processing Webinar Presentations, Webinar Recordings and User Guides for the United States and Canada are available and can be viewed on the CGC Portal/Knowledge Center under the eCMS Quarter-End and Year-End Documentation. 

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2025 Year-End Processing Documentation

2025 Year-End Processing Webinar Recordings and User Guides 

For year 2025 only a presentation for changes for Year-End Processing are recorded. Year 2022 webinar recording, webinar presentation file and user guides both for US and Canada remain the bases for the 2025 YE Processing documentation. Customers may also want to review the 2023 and 2024 YE Processing changes for US and Canada. These are all posted on the CGC Portal. 

Please also note that we have additional documentation available on the CGC Portal under the Quarter-End, Year-End and Federal Reporting Documentation webpage:

• Federal Exempt Overtime Premiums Reporting – Overview Video
• Federal Exempt Overtime Premiums Reporting – User Guide
• Minnesota State Paid Family Leave – User Guide

We are diligently preparing the Year-End Processing Update and the accompanying Release Notes. We will share an additional communication next week.

The 2024 Year End Update Part II (Q45) is now available for delivery to all Production and Test environment.

The eCMS v.4.2 F03 2024 Year End Update Part II (Q45) Release Notes is available for download via the CGC Portal/Knowledge Center under the eCMS Quarter-End and Year-End Documentation. 

Note: The (Q45) update only affects those customers that are submitting W2 information electronically to the state of New Mexico.

2024 Year-End Processing Webinar Presentations, Webinar Recordings and User Guides for the United States and Canada are available and can be viewed on the CGC Portal/Knowledge Center under the eCMS Quarter-End and Year-End Documentation. 

The eCMS v.4.2 Fix Pack 3 2024 Year End Update Part I (Q44) Release Notes are available on the CGC Portal/Knowledge Center under the eCMS Quarter-End and Year-End Documentation.

2024 Year-End Processing Webinar Recordings and User Guides Availability Update, 2024 Year-End Processing eCMS Update, 2024 Year-End Processing Release Notes and Implementation Updates.